Role title:                    Personal Assistant

Job family:                  Sales      

Job grade:                   8

Reports to:                 Sales Director

Direct Reports:          None

Main purpose of the role:

We are seeking a highly organized and proactive Personal Assistant to provide administrative and operational support. The successful candidate will manage schedules, assist with travel arrangements and claims, handle documentation, and ensure efficient day-to-day administrative processes.

Key Responsibilities:

(The primary tasks, functions and deliverables of the role)

• Provide general administrative support including document preparation, filing, and record keeping.
• Manage calendars, schedule meetings, and coordinate appointments.
• Handle incoming correspondence, emails, and phone calls where necessary.
• Prepare reports, presentations, and meeting minutes.
• Coordinate travel arrangements including flights, accommodation, and transport.
• Ensure travel documentation and approvals are completed correctly.
• Track travel expenses and maintain accurate records.
• Assist with organizing meetings and events.
• Coordinate travel arrangements including flights, accommodation, and transport.
• Make travel bookings for the company, ensuring all arrangements align with company policies and schedules.
• Liaise with internal teams and external stakeholders when required.
• Support project administration and follow-ups.
• Maintain organized digital and physical filing systems.
• Assist with procurement of office supplies and resources.
• Ensure administrative processes run efficiently.

 Skills and Competencies:

(The abilities that the individual needs to perform this role effectively)

• Proven experience as a Personal Assistant, Executive Assistant, or Administrative Assistant.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) or similar tools.
• Reliability and trustworthiness.
• Ability to handle confidential information with discretion.
• Attention to detail and ability to multitask.
• Ability to work under pressure.

• Diploma or qualification in Business Administration, Office Management or a related field (preferred).
• Proven experience as a Personal Assistant, Executive Assistant, or Administrative Assistant

 Those who meet the requirements of the post and are interested in applying for this position may apply on the Media24 career portal by clicking on the following link:  https://media24.simplify.hr/vacancy/2trd2h

CLOSING DATE FOR APPLICANTS: 23 March 2026

Only short-listed candidates will be interviewed. Applicants who have not received a reply within two weeks of the closing date may assume that their application has been unsuccessful.

We reserve the right not to fill this position at this time should a suitable candidate not be found.

Given our employment equity guidelines, preference will be given to suitable candidates from the designated groups.