SAP Payroll Controller
Media24
Cape Town, Western Cape
Permanent
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Posted 09 January 2020 - Closing Date 20 January 2020

Job Details

Job Description


Media24, part of the Naspers Group, touches the lives of millions of consumers every day through our online and print media, book publishing, online services and ecommerce platforms. We are looking for an SAP Payroll Controller to assist in our Payroll Department. The SAP Payroll Controller will report to the Payroll Manager and will be based at our head offices in Cape Town.

Main Purpose of the Role

Manage a team of Payroll Administrators to ensure the effective delivery of the full end-to-end payroll solution for all employee groupings on the payroll database.

Requirements
• Relevant Diploma or tertiary qualification in Finance, Accounting or a closely related field
• At least 5 to 8 years current experience in a payroll environment
• General legislation and regulations that affect payroll administration
• Proficient with payroll systems
• Proficient in the calculation of PAYE
• Knowledge of the ROE submission and assessment process
• Knowledge of the E-filing process
• MS Excel Advanced training or 5 years experience
• Proficient in relevant software packages and applications

Key Responsibilities
Managing:
• Effectively manage a team of Payroll Administrators including allocation and even distribution of workload
• Conduct monthly feedback sessions with Payroll Administrators regarding performance targets
• Provide clear guidance on subject matter to Payroll Administrators
• Effectively manage the bi-annual and annual SARS employer submissions
• Effectively manage the synchronisation of e@syfile to ensure the correct processing of AA88 instructions from SARS
• Manage and oversee the effective administration and updates of the Payroll Gateway
• Manage and oversee the effective administration of Payroll Mailboxes
• Manage the submission of tax directive applications
• Effectively manage the resolution of Finance queries relating to reconciling items on payroll ledger accounts

Communication:
• Provide updated templates to business
• Provide feedback on performance evaluations to Payroll Manager
• Submission of payment confirmations and detailed deduction schedules to payroll third parties
• Communicate with business regarding payroll statuses
• Assist in the preparation of the Payroll newsletter and payroll update communications

Controlling:
• Ensure on time payment of all payrolls
• Ensure payrolls are compliant with all Union Main Agreements, liaise with Unions, prepare and process schedules in line with Union stipulations
• Ensure annual updates of agreements including medical aid increases are implemented on payroll
• Maintain and update third party consolidation schedule
• Maintain third party detail database including banking details, etc.
• Preparation of annual COIDA returns
• Manage and review all payroll item and aggregate limits for net payments as required by the relevant bank
• Prepare daily/monthly payroll cash forecasts
• Assist with the testing of payroll changes for update to live payroll platform


Reconciliation:
• Ensure Gateway information for payments contain the correct ledger accounts for Finance allocation and reconciliation
• Reconcile payroll journals to General ledger
• Reconcile costing net pay to bank net pay file and retain evidence of differences for Finance reconciliation of payroll ledger accounts
• Prepare requisitions for payroll third party payments and retain evidence of differences
• Effectively manage the monthly reconciliation of payroll tax paid to tax certificates and ensure action is taken to resolve reconciling items
• Effectively manage the monthly reconciliation of medical aid billing
• Reconcile loans advised to payroll, correspond with business unit regarding recoveries and instruct Finance regarding expensing of negative salaries

Review:
• Manage the monthly and weekly payroll auditing function by checking, reviewing and sign off of data captured as well as corrections by Payroll Administrators
• Review and instruct on errors on payroll simulation and live runs
• Oversee and approve the processing and submission of monthly UIF electronic files

Processing:
• Upload and balance monthly bulk data submitted by business units
• Process weekly and monthly payroll live runs
• Process payroll costing and post payroll journal to general ledger
• Process and balance annual uploads of increases, bonuses and awards
• Process payslip and remittances and ensure on time publication of payslips on employee network

Reporting:
• Prepare Gateway statistics for monthly SLA meetings with Business Units
• Analyse and submit performance against targets to Payroll Manager
• Prepare leave, bonus and gratuity reports required for budgeting purposes at year end and during audits
• Advanced MS Excel ability for reporting and data manipulation
• Ad-hoc query reporting

Other:
• Ensure confidentiality in Payroll support function
• Identify and apply standards of professionalism to the Payroll function
• Handle customer complaints to enhance and maintain the reputation of the department
• Work effectively with other teams in the department


Skills and competencies:
• Leadership
• Strong MS Excel ability
• Accurate and meticulous
• Methodical
• Responsive
• Customer service-oriented
• Good written and verbal communication skills
• Good problem-solving ability
• Ability to work under pressure in an extremely deadline-driven environment

Given the employment equity policy of Media24, preference will be given to suitable candidates from the designated groups.


Closing date: 20 January 2020